eVA is Virginia’s computer system used to buy and sell goods and services. eVA is used by state agency buyers, higher education buyers, and many local government buyers to order goods and services. These buyers also use eVA to advertise bid and proposal opportunities on the internet. Suppliers who are registered in eVA can choose to receive email notification for bid and proposal opportunities. At no additional cost, registered vendors can also publish electronic catalogs, submit electronic bids and proposals, and access historical purchasing data for market analysis.

This invoice is for eVA registration fees, eVA registration renewal fees, and/or eVA transaction fees for the billing period shown on your invoice. eVA transaction fees are assessed to both the buyer and supplier. These fees are used to cover the operating costs of the system.

Effective 07/01/2006 responsibility for eVA fee billing and collections was transferred from CGI-AMS to Virginia’s Department of General Services (DGS).

Yes.

• Go to www.eVA.virginia.gov 
• Click on Billing & Payment Portal
• Click on eVA Fee Schedule With Billing Codes.

• Go to www.eVA.virginia.gov
• Click on Billing & Payment Portal 
• Click on Invoice Detail & Reconciliation Reports
• Enter your Account Number and any valid eVA Invoice Number
• Click on Payments
  
  If your payment does not show on your invoice or on the Billing & Payment Portal, contact eVA Customer Care by phone (866-289-7367) or by
  email eVACustomerCare@dgs.virginia.gov.

The eVA on-line Billing & Payment Portal will allow you to view and print the details for any purchase order listed on your invoice. Log in to the Portal as described in #4 above and use the Search By P.O. Number option.

DGS has developed several invoice reconciliation reports that you can download from the eVA Billing & Payment Portal by following these steps:

• Go To www.eVA.virginia.gov 
• Click On Billing & Payment Portal
• Click On Invoice Detail & Reconciliation Reports
• Enter Your Account Number And Invoice Number
• Click On Account Reconciliation Reports And Follow The Prompts

To improve efficiency, we do not generally issue invoices until the total aggregated eVA account balance is $5.00 or more. As a result, a customer may not receive an invoice during a billing period when there were orders received or other account activity. Further, a customer may receive an invoice that includes fees assessed for a prior billing period when those fees were not previously invoiced because the aggregated account balance was less than $5.00.

As a courtesy, we issue eVA invoices for account balances less than $5.00 (including $0.00) to document payments received during the current billing period.

9. How can I get a copy of a previously-issued invoice?

To view or print copies of previously-issued invoices, follow these steps:

• Go To www.eVA.virginia.gov
• Click On Billing & Payment Portal
• Click On Invoice Detail & Reconciliation Reports
• Enter Your Account Number And Any Valid eVA Invoice Number
• Click On The View/Print Option For The Invoice You Wish To View or Print
 

eVA buyers are required to issue change orders if the order amount changes after the original purchase order was issued. When a change orders is issued, the appropriate eVA fee adjustment will automatically be reflected in the next eVA invoice you receive. To request a change order, contact the buyer that issued the original purchase order.

To obtain a signed Commonwealth of Virginia W9 form:

• Go to www.eva.virginia.gov 
• Click on Billing & Payment Portal
• Click on W9 Form from Commonwealth

Send your check (payable to Treasurer, Commonwealth of Virginia) to:

    Department of General Services
    P.O. Box 562
    Richmond, VA 23218

Currently we do not accept credit card payments for eVA invoices, however we expect to offer electronic payment options, via the eVA Billing & Payment Portal, in the near future.

Change Orders are designated by adding a version number such as V-2 to the original purchase order number. The higher the number, the more recent the version of the Change Order.

Transaction fee invoices are generated in the first billing cycle following the date the Purchase Order is issued by the buyer. This is the point at which the supplier has received all related primary benefits of the eVA System. These benefits include, but are not limited to, the ability to access all state agency (and most local government) business opportunities from a single web portal, the ability to submit electronic bids via the eVA Quick Quote System, the opportunity to create an electronic store front in the eVA eMall, and standardized purchase order formats.