These terms and conditions are incorporated by reference in the
eVA purchase order. These terms and conditions apply to
purchases between the agency or institution and the contractor,
unless otherwise modified in writing on the face of the PO.
1. This contractual agreement is subject to
the terms and conditions of the Commonwealth of Virginia
Vendors Manual and any revisions thereto, as published by
the Department of General Services, Division of Purchases and
2. Goods or Services delivered must be
strictly in accordance with bid referred to and shall not
deviate in any way from terms, conditions or specifications of
the bid. Equipment, materials and/or supplies delivered on this
order shall be subject to inspection and test upon receipt. If
rejected, same shall remain the property of the vendor.
3. Purchase Order number shall be shown by
vendor on all related invoices, delivery memoranda, bills of
lading, packages and/or correspondence.
4. A SEPARATE INVOICE FOR THIS PURCHASE ORDER
OR FOR EACH SHIPMENT THEREON SHALL BE RENDERED IMMEDIATELY
FOLLOWING SHIPMENT. ALL COPIES SHALL BE FORWARDED DIRECT TO
AGENCY AT INVOICE ADDRESS SHOWN.
5. STATE SALES AND USE TAX CERTIFICATE OF
EXEMPTION, FORM ST-12 WILL BE ISSUED UPON REQUEST, IF YOU DO NOT
HAVE SAME ON FILE.
6. DELIVERIES AGAINST THIS ORDER MUST BE FREE
OF EXCISE OR TRANSPORTATION TAXES, EXCISE TAX EXEMPTION
REGISTRATION NO. 54-73-0076K MAY BE USED WHEN REQUIRED.
7. In the absence of other contractual terms,
payment shall be due 30 days after receipt of proper invoice, or
material/service, whichever is the later.
8. If discount for prompt payment is allowed,
the discount period will begin on the date of receipt of proper
invoice, or material, whichever is the later.
9. In case of default by the successful
bidder, or failure to deliver the supplies or services ordered
by the time specified, the Commonwealth after due notice (oral
or in writing), may procure them from other sources and hold
vendor responsible for any excess cost occasioned thereby.
10. No substitution, change or deviation shall
be made without written authority from the Commonwealth by
Purchase Order Change.
and contractors providing goods to the Commonwealth of Virginia
under this order herewith assure the Commonwealth that they are
conforming to the provision of the Civil Rights Act of 1964
as amended, as well as the Virginia Fair Employment
Contracting Act of 1975 as amended, where applicable.
12. This Purchase Order/Contract shall be
governed in all respects, whether as to validity, construction,
capacity, performance or otherwise by the laws of the
Commonwealth of Virginia.
13. All prices unless otherwise specified are
net F.O.B. Destination with transportation charges prepaid.
14. If shipment is made by freight or express
and charges added to invoice, the original bill of lading
properly receipted shall accompany invoice. All charges must be
15. Vendors and contractors performing work on
Commonwealth owned or leased facilities or property shall,
during the entire term of the contract, maintain at a minimum,
the insurance coverages as listed in the Vendors Manual
and any revisions thereto.
16. eVA Transaction Fee: eVA transaction fee
invoices are issued by the Commonwealth of Virginia Department
of General Services. A copy of the eVA transaction fee schedule
is available on the eVA website,