following guidelines, developed by DGS/DPS, are to
be followed when ordering
through the eVA eMall:
Credit Card Purchases: Users may purchase goods or
services through the e-Mall, up to their CARD
LIMITS. If purchased from state contracts or from
another sources, the Contract terms and conditions
govern these purchases.
Local entities will be billed for the
eVA transaction fee for any EXEMPT order processed
through eVA. See Section 14.9.b of the DPS Agency
Procurement and Surplus Property Manual for a
complete list of EXEMPT orders.
Prevention of these
transactions can be easily managed through policy,
training, and monitoring!
The eVA system was established based on a
self-funding approach. eVA order transaction fees
are what sustain the eVA system. For orders issued
by local government users these fees are usually
collected from the vendor that received the order,
however there are two circumstances where the fees
are collected from the local government entity.
When a vendor not registered in eVA refuses to pay
the eVA order transaction fees, the fees are
re-billed to the local government entity. In
addition and as noted above, eVA order transaction
fees for EXEMPT orders are invoiced to the local
government entity. A copy of the eVA Fee Schedule
is published on the eVA Billing & Payment Portal.
Electronic Purchase Orders: Users may purchase goods
or services in unlimited dollar amounts, unless when
placing an electronic purchase order from state
contracts or mandatory sources (such as the Visually
Handicap and/or Correction Enterprises) and specific
dollar amounts are specified in the contract.
all other purchases, users may purchase up to their
procurement authority after complying with all
competitive requirements and file documentation per
the Virginia Public Procurement Act and the public
bodies policies and procedures.